IT Asset Management

An effective IT team is the heart of any successful organization. Asset maintenance and inventory management are key here. Ensuring that the right devices are available and working correctly is critical to all other business processes.

When done properly, asset management helps to ensure profitability, by reducing admin costs. When assets are managed poorly, businesses are exposed to risks, inefficiencies, and poor outcomes.

What is IT asset management?

Asset management is all about making sure that your business gets the most value out of each of its devices. This means maximizing utility, while minimizing losses and risks, across your entire inventory.

For IT teams, there are many key challenges here:

• Accounting for all devices.
• Deploying assets to where they are needed.
• Maintaining and servicing your inventory.
• Managing costs.
• Patch management.
• Lifecycle management and retiring devices.

The goal is to ensure that your organization’s IT inventory is accessible, reliable, secure, and profitable.

Why do you need asset management software?

Digital tools take the legwork out of IT asset management (ITAM). Countless organizations still manage hardware and software inventories using spreadsheets, emails, or even pen and paper. This is far from ideal.

Tracking and managing assets with manual tools creates avoidable admin work, risk, and scope for human error.

The alternative is using a dedicated IT asset management platform. Digital tools allow you to automate processes, eliminate risks, and provide more streamlined workflows.

What do asset management tools include?

All asset management tools contain key features:

1. A database for managing device information.
2. A front-end interface for calling, querying and manipulating device data.

For example, businesses might store and use data on how devices are used, their cumulative cost over time, their maintenance needs, and more. Or, they might need to track other resources, like software licenses, mobile devices, network hardware, and more.

Our web-based open-source asset management system empowers you to use this information, without the need for advanced database skills. This saves time and money, by creating intuitive and streamlined asset tracking workflows for IT teams.

Our open-source asset management template

Our IT asset management software is built for functionality and fast deployment.

With our free template, you’ll have access to asset management features including:

• External database support.
• Complete customization.
• Email automation.
• Intuitive UI.
• Tiered permissions.
• Third-party integrations.
• Responsive design.
• Optional self-hosting.
• Automation rules.
• Streamlined processes.

Budibase is the fast and easy way to build asset management software.

Streamlined asset management

Our template offers unrivaled device management experiences. We’ve provided multiple user-friendly screens for managing costs deployment, asset requests, and maintenance schedules.

With intuitive forms, searchable tables, and advanced data visualization, our template offers a simple yet powerful platform to manage inventories - it’s perfect for all sorts of IT colleagues, across service desks, operations specialists, and more.

We’ve also provided extensive functionality for automating admin tasks. Our template automatically calculates asset depreciation and maintenance scheduling. Simply edit our automation rules to suit your specific inventory.

Instant deployment and rental

A key part of asset management is deploying the right devices to the right users. Our template offers instantaneous asset requests. With a searchable inventory screen and intuitive rental form, employees can quickly and easily request the devices they need in real-time.

Our template is built around three databases for assets, requests, and services. When a user completes a rental form, a new row is created on the requests table. This is linked to the respective row of the assets table, using simple relationships

Your IT team can then search, view, manage, and approve all requests. When a request is approved, the asset is then marked as unavailable, and updated with the current user’s information.

Cost management

Our open-source IT asset management software offers advanced cost management. We’ve provided functionality to automatically calculate depreciation over time. Quickly view current asset values, either as a gross figure or percentage of the purchase price.

Simply set an annual depreciation rate for each asset, and our platform takes care of the rest.

Budibase offers a built-in JavaScript editor, for creating custom depreciation rules. Set additional variables, or alter the depreciation interval, to suit your specific needs.

Maintenance scheduling

Scheduling preventive maintenance can be a challenge for many businesses. Our asset management template automatically schedules device maintenance work, based on customizable intervals and service histories.

Cut admin costs, by automating asset maintenance management.

We’ve provided a simple form interface for registering services. Our template is the smart way to schedule, record, and oversee maintenance work, across your entire inventory.

Role-based access control

Budibase offers customizable role-based access control. Set your own access rules, based on job role, seniority, department, and more. Take control over how different users interact with your app’s data.

Our template is built around two permissions tiers. Basic users can browse your organization’s asset inventory, and submit rental requests.

Power users can add or update devices, view and approve asset requests, or access maintenance data.

Process automation

Budibase is the smart way to automate asset management workflows. Use any in-app action to trigger our wide library of built-in automations. We also offer a built-in JavaScript editor, and third-party integrations, to create powerful, custom automations.

Our template is built to automate cost controls, maintenance scheduling, asset requests, and more.

Add your SMTP credentials to trigger email automations using in-app actions, for streamlined communications.

Responsive design

All of our app components and building blocks are fully mobile-responsive. Our asset management template works perfectly on all devices, with elements automatically scaling to fit the user’s screen.

Budibase also supports conditional UIs. Hide or display any design element, based on the user’s device, for a fully streamlined mobile UX.

Maximize app adoption, by giving your IT team an asset management tool they can take anywhere.

Open-source asset management software from Budibase

We’re on a mission to change the way businesses build custom software tools. Our open-source, low-code platform is the fast and cost-effective way to build deployable asset management software.

• Open-source development.
• Scalability.
• Self-hosting or cloud-based deployments.
• RBAC.
• Self-hosting.
• Responsive design.
• Security.
• Automation.
• Integrations.
• Low-code.
• External data sources.
• Total customization.
• Built-in JavaScript editor.

With Budibase, you can achieve the benefits of IT asset management tools in a fully custom solution, with minimal development time.

Our open-source, low-code platform

Budibase offers unparalleled functionality, ease of use, and development times. With auto-generated app screens, an intuitive UI, and complete customization, our platform is the smart way to build business tools.

Organizations around the world choose Budibase for our leading development experiences. We also offer premium support packages and SLAs for enterprise customers. Check out our pricing page for more information.

Self-hosting or Budibase Cloud

You’re in control of how you host and deploy your Budibase tools. Choose self-hosting or our proprietary Budibase Cloud platform. Our template is perfect for deployment as a web app, or internal tool.

Deploy your asset management software to your own infrastructure, using Kubernetes, Docker, Docker Compose, Digital Ocean, and more.

External database support

With Budibase, it’s easy to collect and centralize asset data. We offer support for a wide range of external data sources. Connect our template to existing data, using SQL, Airtable, MongoDB, Rest API, CouchDB, S3, and more.

We also offer our own built-in database, with support for CSV uploads. Use Budibase as a fast and effective way to centralize asset data which is spread across multiple spreadsheets.

Third-party integrations

Budibase works seamlessly alongside your existing software stack. We offer support for a vast number of third-party app integrations, using Zapier. You can even use in-app actions to trigger automations in external tools.

Connect our template to communications tools, work order apps, portals , invoicing software, and more, for unrivaled functionality.

Security

Budibase is the smart choice for building secure custom software. With optional self-hosting and customizable RBAC, our users have the power to implement the exact right security standards for their needs.

We also offer free SSO, as well as support for OAuth, OpenID, and more.

Scalability

Scalability is built into everything we do. As your business grows and changes, your tools must evolve too. Our asset management template is ready to grow to meet new challenges and threats.

Add capacity, functionality, users, and screens, without the need for excessive development times. Say goodbye to waiting for the features you need from off-the-shelf providers.

Start using Budibase today

At Budibase, we’re building the world’s largest ecosystem of free, open-source business apps .

To start using our open-source asset management software, simply click below.