Employee Timesheet

In any business, it’s crucial to have a clear record of how your employees use their time. This ensures that your team is productive, your payroll is accurate, and your projects stay on budget.

Effective time tracking is key. Give your employees a simple and intuitive way to log time against projects. You’ll enjoy increased efficiency, better oversight, and improved profitability.

What is a timesheet app?

As the name suggests, a timesheet app allows your employees to submit timesheets digitally. The goal is to simplify the process of recording time. As you gather more data, you can identify time usage trends in terms of employees, clients, projects, and tasks.

Employees can simply register time spent across different projects. This then informs work planning, payroll processing, process improvement , overtime hours, normal working hours, time consuming tasks, and more.

Implementing effective project timesheet software is a simple and easy way to improve a wide range of business outcomes.

Why digitize employee timesheets?

Many businesses still use spreadsheets, email chains, or pen and paper to manage time logs. Others don’t track time on projects at all. Naturally, this is far from ideal. Manually tracking employee time leads to unnecessary admin time and scope for human error.

Digital timesheets eliminate these costs, as well as provide high levels of oversight over your projects and employee behavior, with the regularity of a monthly or weekly timesheet.

As your level of oversight increases, you’ll quickly spot opportunities to improve workflows. Adopt a data-driven approach to resourcing to minimize operating costs and wastage, and maximize ROI.

What should a timesheet app include?

Naturally, the key feature of any timesheet app is an efficient interface for logging hours against projects.

Underlying this, any timesheet app is made up of two components:

• A data layer for storing time logs, and information on clients, projects, employees, or tasks.
• A front-end interface, for accessing and manipulating this data.

When an employee submits a timesheet, a record is created in the data layer. This can be configured to link to related datasets, for the respective project, department, client, task, and more.

Of course, the most effective timesheet apps have additional features, for streamlining workflows. For example, by offering integration with project approval systems , payroll software, or tracking apps.

Our employee timesheet template

Our employee timesheet template is built for maximum efficiency and productivity. Use our deployment-ready solutions to track time, manage projects, and build optimized workflows.

Our template features:

• External database support.
• Custom automations.
• Data visualization.
• Intuitive UI.
• Tiered permissions.
• Third-party integrations.
• Responsive design.
• Optional self-hosting.
• Design customization.
• Streamlined workflows.

Budibase is the smart way to build highly functional custom tools. Use our template as an off-the-shelf solution, or customize it to fully meet your unique needs.

Fast, simple timesheets

Our template is built around a quick and intuitive form interface . Employees simply choose a project, enter their details, and choose how many hours they want to log. Key information is auto-populated, based on user data.

Employees can add a single timesheet, or complete multiple entries at once. Give your team the flexibility to submit timesheets at a time that suits them.

When a timesheet is submitted, the hours are also added to the respective project, automatically. Our template is the perfect way to manage time at both an individual or project-wide level.

Manage projects, clients, and tasks

We’ve provided extensive functionality for managing project time, client billing, and more. Assign time budgets for each client or project. When new employee timesheets are submitted, the remaining hours on each client project are automatically updated.

Use our template to identify, prevent, and manage project overspend.

Our employee timesheet app offers filterable listing screens for submitted logs and wider projects. Quickly find data based on any variable, with a wide range of different expressions.

Custom formula variables

Budibase offers fully customizable formula variables. Use handlebars expressions or our built-in JavaScript editor to create fully custom rules. Budibase also offers built-in functionality for creating filter views and calculations.

We’ve provided formula variables on our clients database. Instantly calculate total time usage, as well as the remaining budget hours.

With custom formula variables from Budibase, it’s quick and easy to create highly functional timesheet apps. Add an hourly rate for each user, and modify our timesheet template to instantly calculate labor costs.

Automated workflows

Our template is built for highly automated project management workflows. Use any in-app action to trigger Budibase’s vast library of built-in automations. Create custom rules using our third-party integration, JavaScript editor, formula variables, and conditional UIs.

Add your SMTP credential to send automated emails to clients, from within your Budibase apps.

Connect to payroll software to automate invoicing and salary payments alike, using data collected from our template.

Visualize data

We’ve provided a dedicated analytics screen for visualizing data on hours used. Use our dynamic filter components to quickly view a snapshot of how each project is progressing.

Compare the hours used with the overall project budget, in seconds.

View all clients simultaneously, to identify trends in how overspending is likely to occur. Customize our analytics screens to display the exact data that your project management needs.

Mobile-friendly design

Budibase tools are fully mobile-responsive. Components instantly scale and resize, fitting perfectly on any screen. Our app components are also fully tested for common accessibility standards.

Our template works perfectly on desktop, mobile, or tablet devices.

Maximize app adoption. Give your team a tool they can use at head office, in the field, or on client sites.

Role-based access control

We offer fully customizable RBAC. Give every member of your team access to the exact data they need, maximizing usability and security alike. Set permission tiers, based on location, department, seniority, job role, or any other user attribute.

We’ve built our template around two separate levels of access. Basic users can access, add, and edit individual timesheets. Power users can access and edit client data, and view analytics screens.

Our template also features two additional permission tiers. Assign any screen to the right permission level for your specific requirements.

Manage time logs with Budibase

At Budibase, we’re revolutionizing the way businesses build custom software. Our low-code platform offers fast deployment and complete customization, at a fraction of the cost of traditional development.

Budibase offers:

• Open-source design.
• Scalability.
• Fast deployment.
• Custom RBAC.
• Flexible hosting.
• Mobile-responsive designs.
• Security.
• Automation.
• Integrations.
• Low-code.
• Support for external data sources.
• Customization.
• Built-in JavaScript editor.

Businesses around the world choose Budibase for unrivaled development experiences, deployment time, and functionality.

Our open-source, low-code platform

Budibase is the smart choice for low-code app development . We offer an intuitive interface for building custom tools, with auto-generated screens, conditional UIs, and simple design tools. Create powerful custom software, in minutes.

Our templates are totally free to use, deploy, and customize. We also offer a range of support packages and SLAs for enterprise users. Check out our pricing page for more information.

Connect to existing data

We offer support for a wide range of existing data sources. Connect your Budibase tools to existing data, using MySQL, MSSQL, Postgresql, Airtable, MongoDB, CouchDB, S3, RestAPI, Oracle, and more.

We also provide our proprietary BudibaseDB, with CSV upload support, to get started quickly.

Self-hosting and cloud deployments

Budibase gives you the power to deploy your tools however you like, wherever you like. Choose self-hosting or our Budibase Cloud platform. Deploy our employee timesheet template to your own infrastructure, using Kubernetes, Docker, Digital Ocean, and more.

Use Budibase to build web applications, in minutes

Third-party integrations

Connect our employee timesheet template to your existing software stack. We offer an extensive range of third-party app integrations , using Zapier, RestAPI, and more. Use our tools to trigger automations in external software.

Connect our template to communications tools, project management platforms, invoicing software , employee portals , and more. We also offer free SSO across all of your Budibase tools, as well as OAuth and OpenID support.

Security

Enterprises around the world trust Budibase tools to keep their data safe. We offer optional self-hosting, custom RBAC, and a range of authentication tools. Budibase makes it easy to implement the exact right security standards for your needs.

At Budibase, we empower our users to create modern, functional, and secure tools for all kinds of business processes.

Scalability

Budibase apps are built to scale. As your business grows and changes, your tools must evolve with it. Quickly add new users, screens, data, features, and more, without unnecessary service disruption.

Say goodbye to waiting for features, or paying for expensive patches. With Budibase, you can adapt your software to meet new challenges, in minutes.

Start using Budibase today

At Budibase, we’re on a mission to build the world’s largest suite of open-source, low-code tools. In minutes, you can create fully deployable solutions, to a wide range of business problems.

To start using our employee timesheet template today, simply click below.